Become a member
If you are interested in joining Four Elms Cricket Club as a senior, junior or purely as a social non-playing member, we would be pleased to invite you into our throng.
As a potential new and valued member, we want to get to know you and keep you as well informed as possible with news and events within the club, therefore if you could take the time to complete a membership form which can be downloaded from this page.
Once downloaded, you can complete the form electronically in the PDF and email back to firstname.lastname@example.org or print the form out and bring it to the club. Membership subscription details can be found in the fixtures card that is also available to download
The name of the club shall be FOUR ELMS CRICKET CLUB ("the Club") and its playing laws shall be those of the England and Wales Cricket Board ("ECB"), through the Kent Cricket Board.
Aims and Objectives
To foster and promote the sport of Cricket at all levels within the community and within the sport. The object of the club shall be the promotion of Cricket. To ensure that all members, playing and non playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket. To ensure a duty of care to all members of the Club by adopting and implementing the ECB "Safe Hands - Cricket's Policy for Safeguarding Children" and any future versions of the Policy. To encourage all members to participate fully in the activities of the Club.
The colours of the Club shall be light blue, dark blue and gold.
- Membership of the Club shall be open to anyone interested in the sport of Cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
- The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a signifi cant obstacle to people participating.
- Application for membership of the Club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the Club. Within any applications for junior membership of the Club, parents of such junior members must inform the Club of medical conditions affecting their child and parents as well as the junior member must sign consent forms in compliance with the ECB Welfare for Young People Policy.
- No person shall be eligible to take part in the business of the Club or eligible for selection for any Club team unless the appropriate subscription has been paid by the specifi ed date or membership has been agreed by the Committee.
- The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or Cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the Appeal.
- All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to accept these regulations and any Codes of Conduct that the Club has adopted.
- Any member whose membership is refused or removed from the Club shall thereupon forfeit all rights in respect of or claims upon the Club or its property and cease to be a member of the Club.
Classes of Membership
There shall be the following classes of membership available:
- Full member
- Junior member (under 18 years of age at the beginning of the current year)
- Non playing member
Annual subscriptions are payable by the 1 July each year and shall be reviewed and agreed by the Committee from time to time.
The Officers of the Club shall be as follows: President, Vice Presidents, Chairman, Honorary Secretary, Honorary Treasurer, Honorary Fixtures Secretary, Honorary Team Secretary, Ground Committee Chairman, Social Secretary, Captains and Vice Captains of Teams, Child Welfare Officer, Youth Team Manager and General Club Committee Members
Election of Officers
All Officers shall be elected at the Annual General Meeting of the Club from, and by, the members of the Club. All Officers shall be elected for a period of 1 year but shall be eligible for re-election to the same office or to another office the following year.
The Committee shall appoint four Trustees who shall be known as the Cricket Club Trustees. The Trustees shall hold offi ce until death or resignation or until removed from offi ce by a resolution of the Committee who may for any reason which may seem suffi cient to the majority of them present and voting at any meeting remove any Trustee or Trustees from office but without prejudice to his or their right of indemnity in respect of anything done or suffered during his or their term of office. If by reason of any such death, resignation or removal it shall appear necessary to the Committee that a new Trustee or Trustees shall be appointed or if the Committee shall deem it expedient to appoint an additional Trustee or Trustees, the Committee shall by Resolution nominate the person or persons to be appointed as new Trustee or Trustees. For the purpose of giving effect to such nomination, the Chairman for time being of the Committee is hereby nominated as the person to appoint new Trustees of the Club within the meaning of section 36 of the Trustee Act, 1925 and he shall by Deed duly appoint the person or persons nominated by the Committee as new Trustee or Trustees of the Club and the provisions of the Trustee Act, 1925 or as amended, shall apply to such appointment. The Cricket Club Trustees shall enter into, seal, execute and deliver all such Instruments, Deeds or Assurances whatsoever as may from time to time be required by the Committee for any of the purposes of this Rule. The property of the Club shall be vested in the Cricket Club Trustees for the time being. The Freehold and Leasehold property of the Club shall be leased, charged, sold, settled, or otherwise disposed of and similar property shall be acquired for the Club, by purchase, lease, gift or otherwise, on such terms and in such manner, in all respects, as a Special General Meeting shall determine; and a Special General Meeting may at any time or times irrevocably delegate all or any of the powers of Special General Meetings, in respect of such property, either to the Committee or to the Trustees; and also ratify any acts which either the Committee or the Trustees shall have done without such previous delegation; and everything done in pursuance of this Rule shall bind every Member of the Club as fully, to all intents and purposes, as if he had individually assented thereto. The Trustees may, with the consent of the Committee, for any object approved by a Special General Meeting, borrow, raise or secure the payment of money in such a manner as the Trustees, with the consent of the Committee shall think fit, and in particular by the issue of debentures charged upon all or any of the property of the Club and may with the like consent, redeem or pay off any such securities.
The Management of the Club shall be vested in a Committee which shall consist of the Chairman, Honorary Secretary, Honorary Treasurer, Ground Committee Chairman, Honorary Fixtures Secretary, Honorary Team Secretary, Bar Chairman, Child Welfare Officer, Youth Team Manager and Social Secretary. The Committee shall retire at each Annual General Meeting, when the vacancies on the Committee shall be filled. The Quorum of the Committee shall be five. The Committee shall also have power, from time to time, to appoint Sub-Committees from among the Members of the Club generally, for such purposes as they may deem expedient, and to co-opt additional members of the Committee as they deem necessary. Co-opted members shall not have a vote on the Committee. The Committee shall have the power to fi ll any vacancy in the officers or on the Committee that may occur during the year. The Committee shall have the entire management of the property, funds and the affairs of the Club, and shall have power from time to time, to make, alter and rescind the Constitution, as they may consider expedient and shall decide all questions arising as to the construction of the Constitution, or otherwise as to the management and affairs of the Club. The Committee shall also have power to invest the funds of the Club in or upon such stocks and shares, securities or other investments of whatsoever nature and wheresoever and whether involving liability or not as the Committee shall determine and for this purpose to employ the services of and delegate the choice of investment to any financial company, firm or corporation upon such terms and conditions as the Committee from time to time consider expedient and so that neither the Committee, nor the Trustees of the Club, shall be under any liability for any loss arising from any act or default of such company, firm or corporation. An elective Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the change of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
The Annual General Meeting of the Club shall be convened prior to the opening of each Cricket season. 21 clear days written notice of the Annual General Meeting shall be given to members by circulating a copy of the Notice to every member at their home address and posting the Notice on the Club Noticeboard. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a Meeting. The business of the Annual General Meeting shall be to:
- Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting;
- Receive the Audited Accounts for the year from the Treasurer;
- Receive the Annual Report of the Committee from the Secretary;
- Elect an Auditor;
- Elect the officers of the Club;
- Review Club subscription rates and agree them for the forthcoming year;
- Transact such other business received in writing by the Secretary from members in due time before the Meeting.
Special General Meetings
The Honorary Secretary shall convene a Special General Meeting at any time on receiving a requisition to that effect signed by at least ten Members of the club. Fourteen days notice shall be given of such a meeting. At all General Meetings the Chair will be taken by the Chairman or in their absence by a Deputy appointed by full members attending the Meeting. Decisions made at a General Meeting shall be by a simple majority vote from those full members attending the Meeting. In the event of equal votes the Chairman of the Meeting shall be entitled to an additional casting vote.
Alterations to the Constitution
Any proposal for alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a full member of the Club and seconded by another full member. Such alterations shall be passed if supported by not less than two thirds of those full voting members present at the Meeting, assuming that a quorum has been achieved.
- All Club monies shall be banked in an account in the name of the Club
- The Treasurer shall be responsible for the fi nances of the Club and for providing a report on the fi nancial position.
- The Treasurer shall ensure that the Club maintains adequate and appropriate insurance to cover the activities and assets of the Club.
- The financial year will end in October or such date as the Committee may decide.
- The Treasurer will present an audited statement of the annual accounts at the Annual General Meeting.
- Any cheques drawn against Club funds should hold the signatures of any 2 of the Treasurer, Chairman, Honorary Secretary or Bar Chairman.
Property and Funds
- The property and funds of the Club cannot be used for the direct or indirect private benefi t of members other than as reasonably allowed by the Rules and all surplus income or profi ts shall be reinvested in the Club.
- The Club may also in connection with the sports purposes of the Club:
- Sell and supply food, drink and related sports clothing and equipment;
- Employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
- Pay for reasonable hospitality for visiting teams and guests;
- Indemnify the Committee and members acting properly in the course of running the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary. The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 7 days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership. The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing. There shall be a right of appeal to the Committee against either the fi nding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the Club. The Appeals Committee shall consider the appeal within 10 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be fi nal and binding on all parties.
- If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
- If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such a date as shall have been specifi ed in the resolution, proceed to realize the assets of the club and discharge all debts and liabilities of the club.
- The Committee will then be responsible for the orderly winding up of the club's affairs.
- Upon dissolution of the club any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sport's governing body.
Data Protection Policy
Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.
- Ensuring that we comply with the eight data protection principles, as listed below
- Meeting our legal obligations as laid down by the Data Protection Act 1998
- Ensuring that data is collected and used fairly and lawfully
- Processing personal data only in order to meet our operational needs or fulfi ll legal requirements
- Taking steps to ensure that personal data is up to date and accurate
- Establishing appropriate retention periods for personal data
- Ensuring that data subjects' rights can be appropriately exercised
- Providing adequate security measures to protect personal data
- Ensuring that a nominated offi cer is responsible for data protection compliance and provides a point of contact for all data protection issues
- Ensuring that all club offi cers are made aware of good practice in data protection
- Providing adequate training for all staff responsible for personal data
- Ensuring that everyone handling personal data knows where to fi nd further guidance
- Ensuring that queries about data protection, internal and external to the organisation, are dealt with effectively and promptly
- Regularly reviewing data protection procedures and guidelines within the club
- Personal data shall be processed fairly and lawfully
- Personal data shall be obtained for one or more specifi ed and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes
- Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
- Personal data shall be accurate and, where necessary, kept up to date
- Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
- Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998
- Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data
- Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data
Download FormClick here to download our memberhip form. Instructions are on the form itself and printed copies are available in the pavilion.
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